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Balance Types​

Balance Types define the balancing side of entry for company card and reimburseable expenses.

The TEM Setup Wizard automatically creates a default Balance Type of EMPLOYEE, which is used for employee reimbursements.

If your organization uses Company Cards, you should create one or more Balance Types for company card transactions. Only one Balance Type can be assigned to each Employee Type.

For Company Cards, you may configure multiple Balance Types as needed. You can choose to:

  • Create a separate Balance Type for each Company Card Agreement, or
  • Group multiple Company Card Agreements under a single Balance Type.

The approach depends on how detailed you want your G/L posting and reconciliation to be.

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Create/Manage a Balance Type

  1. From the Truvio Expense Management - Overview page, select Balance Types.
  2. By default this page will display all balance types that have been previously created.
  3. Select New to create a new Balance Type.
  4. To Manage an existing Balance Type, select the Balance Type from the list and edit.
  5. Enter values for the following fields:
    • Code: Enter a short, meaningful identifier.
    • Description: Enter a clear description.
    • Bal. Account Type: Select a Bal. Account Type. (Standard Business Central).
    • Bal. Account No.: Select a Bal. Account No. (Standard Business Central).