Travel Rates

The Travel Rates page allow you to configure mileage reimbursement rates for each transportation option. Rates can be defined with effective date ranges and, if needed, assigned to individual employees.

When an employee-specific rate is defined, it will be used for that employee. If no employee number is specified, the rate is treated as a general rate applicable to all employees.

Create/Manage Travel Rates

1. From the Travel & Expense Setup – Overview page, select Travel Rates.
2. By default this page will display all transportation types that have been created on the Means of Transport page.
3. Select New to create a new Travel Rate.
4. To Manage an existing Travel Rate, select the Travel Rate from the list and edit.
5. Enter values for the following fields:
   • Option: Select the applicable transportation type from the list.
   • Description: Enter a clear description for the transportation rate.
   • Employee No.: Enter an employee number if this rate is specific to an individual employee. If no employee number is specified, the rate will be considered a general rate.
   • Starting Date: Enter in an effective start date if a rate needs to change at a specific point.
   • Starting From: Enter the mileage amount where this rate will apply to if there are different rate rules depending on the number of miles or kilometers the employee has driven. Example: Rate 1 applies to 0 - 500 miles, rate 2 applies for any miles over 500.
   • Rate: Enter the rate for the specific rule.