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Balance Types​

Balance Types define the balancing side of entry for credit card and reimburseable expenses.

The TEM Setup Wizard automatically creates a default Balance Type of EMPLOYEE, which is used for employee reimbursements.

If your organization uses company credit cards, you should create one or more Balance Types for credit card transactions. Only one Balance Type can be assigned to each Employee Type.

For company credit cards, you may configure multiple Balance Types as needed. You can choose to:

  • Create a separate Balance Type for each credit card agreement, or
  • Group multiple credit card agreements under a single Balance Type.

The approach depends on how detailed you want your G/L posting and reconciliation to be.

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Create/Manage a Balance Type

  1. From the Travel & Expense Setup – Overview page, select Balance Types.
  2. By default this page will display all balance types that have been previously created.
  3. Select New to create a new Balance Type.
  4. To Manage an existing Balance Type, select the Balance Type from the list and edit.
  5. Enter values for the following fields:
    • Code: Enter a short, meaningful identifier.
    • Description: Enter a clear description.
    • Bal. Account Type: Select a Bal. Account Type. (Standard Business Central).
    • Bal. Account No.: Select a Bal. Account No. (Standard Business Central).