Export to payroll

Goal

Generate a payroll file containing reimbursable expenses, mileages, and/or per diems for processing by your payroll provider.

Reimbursement method must be set to File Export in Reimbursement Setup for the relevant expense types
Each employee must have Alt. No. For File Export set on their Employee Card if the payroll system uses a different identifier than Business Central's employee number
The correct payroll format must be configured in Reimbursement Setup (e.g. Visma, Agda, Zenegy, Generic XML)
Expenses must be posted before they appear in Pending Reimbursement

In Business Central, go to Pending Reimbursement
Optionally set a date interval to limit the export to a specific payroll period
Click Reimbursement → Export and Post
- Use Export Without Posting if you want to inspect the file before committing
The file downloads to your downloads folder in the configured format
Send the file to your payroll provider using your standard process

Check	What it means if wrong
All expected employees are in the file	Check that Alt. No. For File Export is set on each employee card
Payroll codes match your payroll system's expected codes	Check the payroll code mapping in Reimbursement Setup
Amounts are correct	Verify whether Summarize or One Each Line is configured - One Each Line creates one row per expense
File imports cleanly into payroll	If the payroll system rejects lines, confirm that payroll codes and employee identifiers are correct