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Step 04 - Balance types

Purpose​

Balance Types define the balancing side of the journal entry when an expense is posted. The debit side is the expense GL account (from the Posting Group); the credit side is the Balance Type account - typically an employee payable account for reimbursements, or a Company Card liability account for company card expenses.

Before you start​

  • Step 03 complete (or running in parallel)
  • The balancing GL accounts must exist in Business Central

Steps​

The Setup Wizard automatically creates a default EMPLOYEE Balance Type for employee reimbursements. Review it to confirm the account is correct.

To add Balance Types for Company Cards:

  1. From Truvio Expense Management - Overview, select Balance Types
  2. Select New
  3. Fill in the columns: Code (e.g. CC-VISA, CC-AMEX), Description, and the balancing account (Bal. Account Type and Bal. Account No.)

Decisions that matter here​

One Balance Type per card agreement, or shared? - create a separate Balance Type per company card bank if you want separate GL liability accounts per bank (better for reconciliation). Group them under one Balance Type if you post all company card liabilities to a single account.

Company cards require at least one Balance Type - if you are setting up Company Cards (step 12), you must create at least one Balance Type for them before configuring agreements.

Validate​

After posting a test expense, confirm the credit entry appears on the expected balance account in Business Central.

Next​

→ Step 05 - Expense categories
→ Step 07 - Reimbursement (Balance Types are used there)

Field detail​