Travel Rates
Travel Rates set the mileage reimbursement rate for each transport option. The list is not pre-populated - you add a rate line for each transport option you reimburse, plus extra lines for any employee, date, or distance-tier combinations you need. Each line can be dated and, optionally, scoped to a single employee.
A rate line is keyed by its Option, Employee No., Starting Date, and Starting from, so the same option can carry several rates that vary by employee, effective date, and distance tier. Rate is the amount paid per unit (KM or Miles, set in Mileage Setup).
| Field | Description |
|---|---|
| Employee No. | Leave blank for a general rate that applies to everyone. Enter an employee to define a rate that is used for that employee instead of the general rate. |
| Starting Date | The date the rate takes effect; it is required (a line cannot be saved without one). To change a rate, add a new line with a later starting date rather than editing the old one - this keeps past expenses on their original rate. |
| Starting from | The distance at which this rate begins to apply, for tiered rates - e.g. one line from 0 and another from 500, so the first 500 units pay the first rate and the remainder pays the second. |
Description and Mean of Transport are shown read-only, pulled from the selected option - see Means of transport.
Related
- Concept: Mileage rates
- Set it up: Set up mileage