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For a Polish company, all domestic invoices must be sent to the KSeF for approval and, once approved, e-invoices will be made available by the KSeF to the recipient.


The user process for sending an e-invoice doesn't change from what's described in: How to use ExFlow e-Invoicing

The only significant difference is that the record in ExFlow Document Integration / Outgoing documents is kept as "Sent" until the application response from the KSeF is received. At that stage, the e-invoice is marked with a Document status and substatus that reflects the KSeF response. This status is refreshed by the customer selecting the e-invoice record and clicking "Get status".

A key aspect of the e-invoice process in Poland is that -if invoice is approved- the KSeF will send in the application response a number (KSeF number) and a URL. These to elements are processed by ExFlow e-Invoicing and stored in the Invoice Journal invoice record standard fields so they can be used when printing out the invoice.

Recommended setup is to have the batch job ExFlow execute customer documents: ExFlow document integration / Periodic / Batches / Customer / ExFlow execute customer documents

User can see the status either in:

  • ExFlow document integration / Common / Outgoing documents, or
  • ExFlow document integration/ Workspaces / Document integration workspace